Processing Archivist – Beinecke Rare Book and Manuscript Library, Yale University

Date of first consideration: March 15, 2013.  The search committee will begin to review applications at this time.

Schedule:  Full-time (37.5 hours per week); Standard Work Week (M-F, 8:30-5:00)

The Beinecke Rare Book and Manuscript Library is Yale’s principal repository for literary archives, early manuscripts, and rare books. Its collections are internationally known and heavily used by scholars. In addition to distinguished general collections, the Library houses outstanding special collections devoted to British literary and historical manuscripts, American literature, German literature, and Western Americana. For further information, see:

The Manuscript Unit is a division of Technical Services within the Beinecke Library. The Manuscript Unit supports the Beinecke Library’s robust acquisition program and is responsible for the accessioning, processing, and cataloging of Beinecke’s manuscript collections. The manuscript collections range from papyrus and medieval manuscripts to twenty-first century literary archives. In addition to literary and historical manuscripts, formats include photography and artwork, audio and moving image recordings, digital files, and music.

Position Focus:
Under the supervision of the Beinecke Library’s Manuscript Unit Head of Processing, the Processing Archivist processes archival collections in the fields of American and modern European literature, history, and the humanities, from the eighteenth through the twenty-first centuries. Prepares finding aids according to established local practice, including encoding in EAD. Creates collection-level records in MARC format for the library’s online catalog. Plans, directs, and reviews work of processing assistants and student assistants. Assists in the preservation assessment of collections and in the selection of materials for conservation treatment. Assists in the ongoing development of the unit’s processing and cataloging procedures for archival collections. Completes special projects as assigned. Participates in Library-wide planning and committee activities, and is expected to be active professionally.
Principal Responsibilities:
1.      The Librarian 1 is the beginning rank and is expected to demonstrate excellence in meeting the position responsibilities, as defined by the job description and annual goals.
2.      Begin to fulfill the criteria for service to the library, university, and/or community.
3.      Begin to fulfill the criteria for professional contributions.

Position Responsibilities:
1.      Processes and catalogs manuscript collections and archives in the fields of American and modern European history, literature, and the humanities, from the 18th through the 21st century.
2.      Prepares associated finding aids and MARC records.
3.      Undertakes special projects as assigned.
4.      Plans, directs, and reviews the work of support staff and student assistants.
5.      Participates in library-wide planning and committee activities, and is expected to be active professionally.

Required Education & Experience:
Master’s degree in Library Science from an American Library Association accredited Library school. In selected instances, a post-graduate degree in a related discipline may be required or substituted for an MLS. Appointment to this rank is limited to two years at which time it is expected that the individual will develop necessary requirements to meet expectations of performance at the Librarian 2 level.

Required Skills and Abilities:
1.      Appointment at the Librarian 2 rank requires a minimum of two years of relevant professional library experience and professional accomplishments appropriate to the rank.
2.      Strong knowledge of American or modern European history or literature, and broad knowledge of the humanities, as demonstrated through academic degrees or an equivalent combination of education and experience. Formal training in archival theory and practice.
3.      Good reading knowledge of at least one modern European language besides English.
4.      Familiarity with current descriptive and encoding standards including DACS, EAD, MARC, LCSH, LCAF, and other LC cataloging standards, and with basic preservation and conservation standards for archival and manuscripts collections. Demonstrated ability to process manuscript and archival collections.
5.      Demonstrated ability to communicate effectively, both orally and in writing. Excellent organizational skills, accuracy, and attention to detail. Ability to work independently and collaboratively in a production-oriented, team environment.

Preferred Education, Experience, and Skills:
1.      Graduate-level coursework in American or European history or literature.
2.      Good reading knowledge of Spanish.
3.      Experience processing literary manuscripts and archival collections.
4.      Knowledge of American theater or history of the American West.

Salary and Benefits:
We invite you to discover the excitement, diversity, rewards and excellence of a career at Yale University. One of the country’s great workplaces, Yale University offers exciting opportunities for meaningful accomplishment and true growth. Our benefits package is among the best anywhere, with a wide variety of insurance choices, liberal paid time off, fantastic family and educational benefits, a variety of retirement benefits, extensive recreational facilities, and much more.

Applications consisting of a cover letter, resume, and the names and contact information of three professional references should be sent by creating an account and applying online at for immediate consideration – the STARS req ID for this position is 20395BR.  Please be sure to reference #20395BR in your cover letter.

Background Check Requirements:
All external candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle and credit checks based on the position description and job requirements. Internal candidates may be subject to a motor vehicle or credit check for this position based on the position description and job requirements. All offers are contingent on successful completion of the required background check.  Please visit for additional information on the background check requirements and process.

Yale University is an affirmative action/equal opportunity employer.  Yale values diversity in its faculty, staff, and students and strongly encourages applications from women and members of underrepresented minority groups.

Leave a Reply

Your email address will not be published. Required fields are marked *

Related Posts

Begin typing your search term above and press enter to search. Press ESC to cancel.

Back To Top