Monographs and Special Formats Cataloger at the National Gallery of Art – Washington, DC

This position is on the staff of the Deputy Director (DD) in the Library’s Cataloging section (DLT).  The primary purpose of this position is to provide descriptive and subject cataloging, original and copy, for monographs in English and foreign languages as well as special materials in a variety of formats to include artists books, fine press books, photo books, ephemera material, and others as assigned.


The incumbent performs original descriptive cataloging, as well as semi-original and copy cataloging based on existing records, using national and local descriptive standards and NGA cataloging policies.

Ability to identify materials and construction techniques found in artists’ books and fine press books.  Ability to identify standard descriptive access points on vertical file, ephemeral, and unique materials.  Academic background in art history or studio arts.  Professional knowledge of online cataloging systems, bibliographic utilities, and library services platforms.  Professional knowledge of cataloging standards and principles such as MARC21, RDA, AACR2, DCRM(B), LCSH, authority control practices, and a variety of descriptive vocabularies and thesauri related to arts and the humanities.

Conditions of Employment

  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Physical Requirements: The work is primarily sedentary, the incumbent may walk to other offices in the East and west Buildings.


SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

Candidates must possess at least one year of specialized experience, equivalent in responsibility to the federal GS-7 level, cataloging library materials published in Western European languages and applying appropriate descriptive access to special collection items such as artists’ books, fine press books, and ephemera.

Other Relevant Eligibility Criteria:

Candidates must have completed 2 full years of progressively higher-level graduate education in library science.

Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience. If their résumés do not include such specialized experience, they will be ineligible for this position.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Candidates should ensure their résumé and submitted materials clearly demonstrate possession of these factors to receive maximum employment consideration.

  • Skill in cataloging library items using accepted methods and protocols.
  • Knowledge of fine arts library systems, resources, special collections and vocabulary.

CTAP/ICTAP candidates: To be considered “well qualified” you must meet all of the requirements as described in this section.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.

To apply, visit the job posting.

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