Collection and Exhibition Information Assistant at the Museum of Modern Art – New York, NY

The Museum of Modern Art is currently accepting applications for an Assistant in its Collection & Exhibition Information (CEI) department.   Specific responsibilities and requirements are listed below as well as application instructions.



Supports efforts to maximize the benefits of the collections management system.  Provides first level assistance to Museum staff using Gallery Systems’ The Museum System software.  Completes daily quality assurance data reviews, working with Museum staff to confirm updates.  Coordinates cleanup and standards implementation activities with curatorial representatives, exercising a high level of attention to detail and sensitivity toward curatorial concerns.  Assists with documentation of data entry standards and procedures.  Creates and manages user accounts, per standard information access guidelines.  Provides occasional data entry assistance.  Provides small group and one-on-one training sessions for TMS users.  Coordinates administrative tasks for the department.

Reports to Associate Director, Collection & Exhibition Information.


Bachelor’s degree and at least one year of experience in a museum, art gallery, or similar organization. Experience with Gallery Systems’ The Museum System (TMS) or a comparable collections management system. Familiarity with standard museum procedures for cataloging and recording locations, acquisitions, loans in and out, and for managing exhibitions.  Excellent interpersonal skills and ability to work independently with limited supervision.  Proficiency with Microsoft Excel. Excellent analytical, organizational, writing, and proofreading skills with meticulous attention to detail.



Please submit resume and cover letter (preferably in one PDF file),

including salary requirements, to   Please reference the position title in the subject line.

The Museum of Modern Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.

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