Archivist and Records Manager at Swarthmore College – Swarthmore, PA

The Archivist and Records Manager provides strategic direction for College Archives and Records, and engages in the ongoing development, implementation, and management of a comprehensive, campus-wide, records management program. The incumbent is responsible for enriching the College’s collections, ensuring preservation of institutional history and heritage in all its dimensions – student, academic, administrative, and cultural. The CA/RM consults with campus constituencies to identify materials appropriate to our collections, and manages the preservation and administration of records at all levels and in any form.
*Pay grade Exempt 8.
Swarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation’s finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.

Essential Responsibilities
  • Policy and Planning
  • Implements an inventory, appraisal, retention, and disposition program for active and inactive College records.
  • Reviews, and implements existing records management procedures and guidelines.
  • Participates in review of programmatic changes to the College’s Records Management Policy to ensure compliance with records management and retention laws and regulations.
  • Develops and integrates practices to ensure active records are properly maintained and accessible to those with appropriate access, and that inactive records are handled in a manner compliant with appropriate local, state, and federal laws, as well as administrative needs.

Additional Responsibilities
  • Participates in the planning of information systems and applications to ensure that both paper and electronic records are transferred to and maintained by the College Archives as appropriate.
  • Collaborates with Digital Scholarship program through project planning, consultation, and/or instruction with regards to emerging metadata and data issues.
  • Collaborates with Digital Scholarship on workflows and practices for preservation with regards to ongoing and new digital projects.

Supervisory Responsibilities
Student employee(s) as needed.

Required Qualifications
  • Master’s degree in library science, information science, or information management, with coursework in archival studies or records management studies.
  • Minimum 2 years professional experience in an archives or records management environment, preferably in an academic setting.
  • Knowledge of ethical practices, privacy concerns, and copyright issues as related to archives and records management. Ability to appropriately handle confidential information.
  • Demonstrated understanding of archival and records management theory, practice, protocols and procedures, current relevant best practices and professional standards.
  • Understanding of laws, regulations, rules, and directives applicable to the record types created and maintained in an academic setting.
  • Ability to work independently and collaboratively, and in teams that encompass a range of roles and knowledge
  • Flexibility, intellectual curiosity, and willingness to take initiative.

Preferred Qualifications
  • Archives certification
  • Experience appraising, arranging, describing, and preserving archival collections.
  • Experience with reference services and research practices in an archival setting.
  • Experience with digitization projects and digital asset management technologies and standards.
For more information and to apply, please visit:

Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and minorities are encouraged to apply.

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