The ETD Assistant is a member of the Digitization Services Department of the Sheridan Libraries. The department digitizes Sheridan Libraries books, manuscripts, photographs and other scholarly materials for the research and teaching of Johns Hopkins University scholars and reviews and publishes all electronic theses and dissertations (ETD) for the University. The Unit follows the guidance of the Johns Hopkins University Doctor of Philosophy Board and the Graduate Board in all matters pertaining to the review and publishing of JHU theses and dissertations. The position reports to the Manager of Scholarly Digital Initiatives.
- Performs routine format checks for ETDs and records those results in the online thesis submission system.
- Provides feedback to students when their submissions do not meet the formatting requirements of the Doctor of Philosophy Board and/or the Graduate Board.
- Assists students in attaining proper formatting including advising them on pagination issues and producing valid PDF/a files of their work.
- Develops training materials and formatting templates for ETD submissions.
- Assists with demonstrations of the ETD submission tool and ETD student workflow.
- Advises and recommends improvements to operations and workflows.
- Produces statistical reports using ETD submission software tools.
- Assists with testing of new ETD submission software versions and provides feedback to software developers.
- Assists with routine scanning of library materials and other duties when demand for ETD review is light.Qualifications
High School diploma/GED required; Two years related experience required. Additional education may substiute for required experience to the extent permitted by the JHU equivalency formula.
Special Knowledge and Skills:
- Experience using Adobe Acrobat Pro and Microsoft Word
- Ability to understand student ETD submission questions and to respond via the telephone or email; ability to work independently during high-volume ETD submission periods
- Ability to switch between ETD reviews and digitization activities upon demand
- Ability to understand alternatives and make recommendations for improving efficiency and quality of workNOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.
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